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Four Ways to Cut Trade Show Rental Exhibit Costs

by: Dick Wheeler

Ever wonder how much money you could have saved if you only had rented a beautiful custom trade show exhibit rather than purchased it outright? Ever wonder how much more money you could have saved if you rented the lightweight version of the trade show rental exhibit system rather than the traditional custom display?

If you are planning a one time or occasional trade show appearance or if you have a simultaneous trade show in another part of the country that conflicts with your exhibit schedule, renting a trade show booth makes good sense. If you need to modify or enhance your current exhibit, renting affordable, modular components also makes good sense.

Smart exhibitors take advantage of substantial cost savings without losing quality by renting a trade show display that has lightweight, versatile custom components that are rugged and durable yet simple to install and dismantle. Improbable, you say? Not when you incorporate new technology that changes the trade show exhibit rental dynamics.
Here are the four state-of- the art ways to cut trade show rental exhibit costs:

Test drive a lightweight custom or custom modular trade show rental exhibit

The lightweight trade show display will be virtually anything you’d like it to be. Modifying or enhancing your current exhibit with adding rental components can also boast the contemporary look of a trade show exhibit while substantially reducing operating costs.

Choose flexible and versatile modular components

Gear up to adapt to handle any space or design challenge. Find a high tech trade show display system that can easily fit together fresh graphics with revamped sizing and placement to make your trade show display look imaginative and new. For example, you can lighten the overall appearance of your trade show exhibit by changing solid panels for smoked, frosted or etched inserts. You may wish to add curved elements or tension fabrics that are custom designed for variety and intrigue.

By way of example, EuroSys™ is a trade show display system that features state-of- the art extruded aluminum materials that are stable yet lightweight platforms. They are flexible enough to add modular wall elements to enclose some or all of exhibit space with interiors that have a clean, crisp sophisticated appearance.

Keep It Simple

Select a trade show rental display that packs easily and is uncomplicated to set up and dismantle. If you do, you can save 75% on operational costs over traditional custom rental properties. By choosing a trade show rental exhibit that packs a dozen panels into one crate, you will also be able to substantially reduce operating costs such as freight and drayage.

Reduce or eliminate refurbishing costs.

If you plan to rent for more than one show, look for a trade show exhibit that is rugged and durable to insure minimum refurbishing costs once the trade show is over. Traditional custom trade show exhibit budgets set aside 18% of their show costs for refurbishing. With the latest high tech trade show display systems, the refurbishing budget shrinks to 2% - 3%.

Saving on trade show rental exhibits is important to keep in mind when you are considering renting. Remember, when you rent a trade show display, you will save money by selecting a high tech solution that follows the four cost-saving principles outlined above.

This is true wherever you have your trade show exhibit, whether the exhibit is at the Las Vegas Convention Center, the Moscone Center in San Francisco, the Santa Clara Convention Center, the San Jose McEnery Convention Center, throughout the country and international destinations.

About ProExhibits
ProExhibits is an award-winning event and exhibit design, fabrication and management agency serving clients worldwide. ProExhibits is well-known for turnkey, cost-effective solutions. They also create unique events, in addition to custom, modular and portable trade show exhibits and rentals. ProExhibits specializes in exceeding client expectations, exemplified by a 99% customer satisfaction rating. ProExhibits has assembled a highly experienced team of experts. They welcome the opportunity to utilize their combined talents, resources and industry knowledge to guarantee your success.

ProExhibits | 1188 Bordeaux Drive, Sunnyvale, California 94089 | (408) 734-3600 | www.proexhibits.com